Documents to upload

General guidelines

Please check which documents are requested to upload in the on-line application according to your level and type of mobility. The application form will be valid only if all compulsory documents have been uploaded.

The requested documents should be prepared in the following manner:
  1. If a document is issued in other language than English please also provide a certified English translation.
  2. Scan documents in a sufficient resolution.
  3. If a document consists of several pages, please scan it in a single PDF format file. Files in other formats (JPG, PNG, Word) are not allowed to upload.
  4. Name a file by indicating the type of a document, your first and last names Note!!!:  Use only Latin and lowercase letters the file name. Uses underscore character to indicate space between words. (e.g. passport_marta_martinovich.pdf, transcrip_records_marta_martinovich.pdf).
  5. You should keep all the hard copies (paper versions) of the submitted documents. If you are selected for a scholarship, you will have to deliver the paper versions of the documents to the Host University.

Undergraduate level (Target Groups 1 and 3)

Compulsory documents

Description

Copy of international passport or national identity document

Scanned copy of the main page (the page with photo) of international passport or national identity document

ECTS learning agreement (ECTS LA)

ECTS LA must be signed by responsible staff members at your Home University

Note: not applicable for Target Group 3 degree seeking students

Transcript of records (TRP)

TRP is an official record showing courses the student has taken and grades achieved. If it is issued in other language than English please also provide a certified English translation.          
Example of TRP form. Universities can provide their own TRP form. 

Language proficiency document(s) or internationally recognized language test certificate

Document proving English language proficiency should be provided.
If a language of instruction at a chosen Host University is other than English, document proving other language proficiency should also be provided. For details, please examine language requirements of Host University.

Motivation statement

Prepare a motivation letter which you will copy to the on-line application from. Shortly introduce yourself, your skills, abilities, academic interest. Explain why you want to study as exchange or degree seeking student under Erasmus Mundus programme at a chosen Host University, how you plan to reintegrate into your home country. Specify motivation for each University you choose. Motivation letter should have at least 500 characters and no more than 1000 characters.

       

CV

Your CV in English and in Europass format

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae 

Optional documents

Description

Special needs

A document proving your special needs, i.e any socio-economical problems, disabilities, or special medical needs.

Recommendation letter

Recommendation letter should be written in English.

Additional document

You may upload document(s) supporting your additional information. (e.g. certificate of relevant achievement).

Specific documents to Undergraduate level: Target Group 3

School leaving certificate

For Target Group 3 undergraduate applicants only.

If a school leaving certificate is issued in other language than English please also provide a certified English translation.

Document indicating that an applicant belongs to Target Group 3

Official document(s) proving vulnerable status of an applicant.

Master level (Target Groups 1, 2 and 3)

Compulsory documents

Description

Copy of international passport or national identity document

Scanned copy of the main page (the page with photo) of international passport or national identity document

ECTS learning agreement (ECTS LA)

ECTS LA must be signed by responsible staff members at your Home University.

Note: not applicable for degree seeking students

Transcript of records (TRP)

TRP is an official record showing courses the student has taken and grades achieved. If it is issued in other language than English please also provide a certified English translation.
Example of TRP form. Universities can provide their own TRP form.

Bachelor’s degree diploma or Undergraduate degree certificate

If the document is issued in other language than English please provide a certified English translation.

Language proficiency document(s) or internationally recognized language test certificate

Document proving English language proficiency should be provided.
If a language of instruction at a chosen Host University is other than English, document proving other language proficiency should also be provided. For details, please examine language requirements of Host University.

CV

Your CV in English and in Europass format

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

Motivation statement

Prepare a motivation letter which you will copy to the on-line application from. Shortly introduce yourself, your skills, abilities, academic interest. Explain why you want to study as exchange or degree seeking student under Erasmus Mundus programme at a chosen Host University, how you plan to reintegrate into your home country. Specify motivation for each University you choose. Motivation letter should have at least 500 characters and no more than 1000 characters.

Recommendation letterRecommendation letter should be written in English.

Optional documents

Description

Special needs

A document proving your special needs, i.e any socio-economical problems, disabilities, or special medical needs.

Additional document

You may upload document(s) supporting your additional information. (e.g. certificate of relevant achievement).

Specific documents to Master level: Target Group 3

School leaving certificate

For Target Group 3 undergraduate applicants only.

If a school leaving certificate is issued in other language than English please also provide a certified English translation.

Document indicating that an applicant belongs to Target Group 3

Official document(s) proving vulnerable status of an applicant.

Doctorate level (Target Groups 1 and 2)

Compulsory documents

Description

Copy of international passport or national identity document

Scanned copy of the main page (the page with photo) of international passport or national identity document

Research Plan

Research Plan must be signed by responsible staff members at your Home University.

Note: Degree seeking students provide Research Plan without Home University signature. The document should be uploaded in a section for Additional documents in the on-line application.

Transcript of records (TRP)

TRP is an official record showing courses the student has taken and grades achieved. If it is issued in other language than English please also provide a certified English translation.
Example of TRP form. Universities can provide their own TRP form.

Master’s degree diploma or Graduate degree certificate

If the document is issued in other language than English please provide a certified English translation.

Language proficiency document(s) or internationally recognized language test certificate

Document proving English language proficiency should be provided.
If a language of instruction at a chosen Host University is other than English, document proving other language proficiency should also be provided. For details, please examine language requirements of Host University.

CV

Your CV in English and in Europass format

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae 

Motivation statement

Prepare a motivation letter which you will copy to the on-line application from. Shortly introduce yourself, your skills, abilities, academic interest. Explain why you want to apply under Erasmus Mundus programme at a chosen Host University, how you plan to reintegrate into your home country. Specify motivation for each University you choose. Motivation letter should have at least 500 characters and no more than 1000 characters.

Recommendation letterRecommendation letter should be written in English.

Optional documents

Description

Special needs

A document proving your special needs, i.e any socio-economical problems, disabilities, or special medical needs.

Additional document

You may upload document(s) supporting your additional information. (e.g. certificate of relevant achievement).

Post-Doctorate level (Target Groups 1)

Compulsory documents

Description

Copy of international passport or national identity document

Scanned copy of the main page (the page with photo) of international passport or national identity document

Research Plan

Research Plan must be signed by responsible staff members at your Home University.

Transcript of records (TRP)

TRP is an official record showing courses the student has taken and grades achieved. If it is issued in other language than English please also provide a certified English translation.
Example of TRP form. Universities can provide their own TRP form.

Doctorate degree diploma or certificate

If the document is issued in other language than English please provide a certified English translation.

Language proficiency document(s) or internationally recognized language test certificate

Document proving English language proficiency should be provided.
If a language of instruction at a chosen Host University is other than English, document proving other language proficiency should also be provided. For details, please examine language requirements of Host University.

CV

Your CV in English and in Europass format

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

Motivation statement

Prepare a motivation letter which you will copy to the on-line application from. Shortly introduce yourself, your skills, abilities, academic interest. Explain why you want to apply under Erasmus Mundus programme at a chosen Host University, how you plan to reintegrate into your home country. Specify motivation for each University you choose. Motivation letter should have at least 500 characters and no more than 1000 characters.

Recommendation letterRecommendation letter should be written in English.

Optional documents

Description

Special needs

A document proving your special needs, i.e any socio-economical problems, disabilities, or special medical needs.

Additional document

You may upload document(s) supporting your additional information. (e.g. certificate of relevant achievement).

Staff (Target Group 1)

Compulsory documents

Description

Copy of international passport or national identity document

Scanned copy of the main page (the page with photo) of international passport or national identity document

Teaching/work Plan

Teaching/work Plan must be signed by responsible staff members at your Home University.

Language proficiency document(s) or internationally recognized language test certificate

Document proving English language proficiency should be provided.
If a language of instruction at a chosen Host University is other than English, document proving other language proficiency should also be provided. For details, please examine language requirements of Host University.

CV

Your CV in English and in Europass format

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

Motivation statement

Prepare a motivation letter which you will copy to the on-line application from. Shortly introduce yourself, your skills, abilities, academic interest. Explain how your stay abroad shall influence academic or administrative activities of your Home University. Specify motivation for each University you choose. Motivation letter should have at least 500 characters and no more than 1000 characters.

Proof of employmentCopy of the employees ID or a signed certificate by Head of the Department / Faculty / Office / University.

Optional documents

Description

Special needs

A document proving your special needs, i.e any socio-economical problems, disabilities, or special medical needs.

Recommendation letter

Recommendation letter should be written in English.

Additional document

You may upload document(s) supporting your additional information. (e.g. certificate of relevant achievement).